Events Coordinator – Women in Leadership Foundation Victoria Chapter (Hybrid)

Emerging Leaders Placement Project

Are you organized, enthusiastic, and passionate about bringing people together? Women in Leadership Foundation's Victoria Chapter is seeking an Events Coordinator to play an important role in planning engaging networking events, professional development sessions, and leadership initiatives that empower women across Vancouver Island.

This is a hands-on hybrid opportunity ideal for organized individuals looking to gain real-world event planning experience with a national nonprofit organization.

Commitment:

• Type: Ongoing flexible volunteer opportunity

• Schedule: Flexible based on your availability

• Hours: Approximately 4–6 hours per week

• Format: Hybrid – Victoria preferred (remote support welcomed)

• Location: Based in Victoria with some in-person and remote work

• Start date: Flexible, to be arranged with successful candidate

Requirements:

• Strong organizational and communication skills

• Detail-oriented and reliable

• Comfortable working both independently and collaboratively

• Passion for leadership, community engagement, and event planning

• Experience in events, hospitality, administration, nonprofit work, or customer service is an asset but not required

• Ability to manage multiple tasks and timelines

• Positive, professional attitude

• Flexibility and adaptability in a dynamic environment

Key Responsibilities:

• Event Planning & Coordination

  • Support planning and execution of Victoria Chapter events

  • Coordinate logistics, timelines, registrations, and volunteer schedules

  • Maintain planning documents and event checklists

  • Manage event budgets and vendor relationships as needed

  • Develop event timelines and ensure smooth execution

• Community & Partner Engagement

  • Assist with outreach to local businesses, sponsors, speakers, and community partners

  • Build relationships with organizations throughout the Victoria region

  • Identify potential community partners and sponsorship opportunities

  • Maintain communications with sponsors and partners

  • Support recruitment of speakers and facilitators

• Communications & Promotion

  • Work with the National Marketing Team to promote chapter events

  • Assist with email communications and event registrations

  • Support social media promotion before, during, and after events

  • Create event communications and promotional materials

  • Track RSVPs and maintain attendee communications

• Event-Day Support

  • Assist with venue setup, registration, guest support, and event logistics

  • Welcome attendees and represent Women in Leadership Foundation professionally

  • Coordinate volunteer assignments on event day

  • Handle event-day communications and troubleshooting

  • Support event evaluation and feedback collection

• Team Collaboration

  • Attend virtual planning meetings with the Victoria Chapter and National Team

  • Contribute ideas that enhance attendee experience and event success

  • Communicate regularly with chapter leadership and organizing team

  • Participate in post-event debriefs and evaluations

  • Support chapter initiatives beyond formal events

What You'll Gain:

• Real-world experience planning events for a national nonprofit organization

• Hands-on project management and event coordination experience

• Professional development in vendor management, budgeting, and logistics

• Networking opportunities with community leaders, sponsors, and professionals across Vancouver Island

• Mentorship and leadership development from nonprofit professionals

• Volunteer certificate and professional reference upon successful completion

• Experience building community connections and engagement

• Skills in event coordination, project management, communications, and problem-solving

• Direct impact on women's leadership development and community empowerment

About Women in Leadership Foundation:

Women in Leadership (WIL) Foundation is a national nonprofit dedicated to empowering women leaders across Canada. The Victoria Chapter is part of this growing network of chapters committed to creating meaningful networking opportunities, professional development, and community engagement for women in leadership roles.

Through events, mentorship, and community initiatives, WIL connects, inspires, and empowers women leaders in all sectors.

Additional Information:

• Hybrid format allows flexibility for remote collaboration with national team

• Opportunity to work on diverse events and initiatives

• Victoria-based role with potential for expansion

• Support and mentorship from experienced nonprofit professionals

• No prior nonprofit event experience required

• Opportunity to develop professionally while supporting meaningful work

Ready to Create Inspiring Leadership Events?

By volunteering as an Events Coordinator with WIL's Victoria Chapter, you'll help create engaging experiences that connect, inspire, and empower women leaders while gaining valuable event planning experience and contributing to a vibrant leadership community across Vancouver Island and Canada.

Apply

Click "Apply" or if you have questions,

Email: leaders.wil@gmail.com

Subject: Events Coordinator – Women in Leadership Foundation Victoria Chapter (Hybrid)