Ops Systems & Automation Volunteer – Try Toronto (Remote)

Emerging Leaders Placement Project

Are you organized, detail-oriented, and passionate about optimizing systems and workflows? Do you want to help a growing community organization become more efficient and impactful?

Try Toronto is seeking 1 dedicated volunteer to set up and optimize our task tracking system and workflow automations. As our Ops Systems & Automation Volunteer, you'll help our team stay organized, improve efficiency across approximately 20 active projects, and create systems that support our mission of building newcomer belonging.

This is a perfect opportunity to develop operations and systems optimization skills while directly supporting Try Toronto's growing community work.

Commitment:

• Type: Ongoing flexible volunteer opportunity

• Schedule: Flexible based on your availability

• Hours: Approximately 10 hours per week

• Format: Fully remote

• Volunteers Needed: 1

• Focus: Task tracking system setup and workflow automations

• Project Scope: Approximately 20 active projects

Requirements:

• Must be at least 18 years old

• Organized, detail-oriented, and methodical

• Experience with or strong interest in task tracking systems (Asana, Monday.com, Notion, etc.)

• Familiarity with workflow automation tools (Zapier, Make, IFTTT, etc.)

• Problem-solving mindset and ability to think about processes

• Strong communication skills to understand team needs

• Able to work independently and take initiative

• Reliable and meets deadlines

• Interest in supporting organizational efficiency and growth

• Basic project management understanding

Key Responsibilities:

• Task Tracking System Setup

  • Assess Try Toronto's current task tracking needs and processes

  • Select and configure an appropriate task tracking system (Asana, Monday.com, Notion, or similar)

  • Set up project templates and task structures

  • Create documentation and user guides for team members

  • Train team on using the new system

  • Troubleshoot and optimize system usage

• Workflow Automation

  • Identify key workflows that can be automated (data entry, notifications, reporting, etc.)

  • Set up workflow automations using available tools

  • Connect systems to reduce manual work (e.g., linking task tracker to communication tools)

  • Test automations to ensure they work correctly

  • Document automation processes and workflows

  • Maintain and optimize automations over time

• Process Optimization

  • Analyze current team processes and identify inefficiencies

  • Recommend process improvements and automation opportunities

  • Implement changes gradually with team feedback

  • Create standardized templates for recurring tasks

  • Monitor system usage and gather team feedback

  • Make adjustments based on feedback and changing needs

• Documentation & Support

  • Create clear documentation for all systems and processes

  • Develop user guides for team members

  • Provide training and support for system adoption

  • Maintain updated documentation as systems evolve

  • Create quick-start guides and FAQ resources

  • Be available for questions during initial implementation

• Ongoing Maintenance

  • Monitor system performance and identify issues

  • Provide regular maintenance and updates

  • Respond to team requests for system improvements

  • Track metrics on system usage and efficiency gains

  • Suggest ongoing optimizations as the organization grows

What You'll Gain:

• Hands-on experience with systems optimization and workflow automation

• Real-world application of task tracking and automation tools

• Portfolio experience in operational efficiency and systems design

• Mentorship in operations and process improvement

• Shoutouts and recognition on Try Toronto's social media

• Networking opportunities with our growing team and community

• Letter of reference and certificate of volunteering from Try Toronto

• Direct impact on organizational efficiency and team productivity

• Skills development in project management and automation

• Contribution to supporting Try Toronto's mission and growth

• Experience helping a community organization scale effectively

About Try Toronto (Try Canada Initiative):

Try Toronto, operating as Try Canada Initiative, is a growing community organization founded in 2023 dedicated to helping newcomers fall in love with Canada by building genuine emotional connection and belonging. As we grow from serving over 1,600 community members in 2025 to expanding our impact, we need operational systems that support our team's efficiency and coordination.

Our mission is to help newcomers build the emotional connection that transforms residents into engaged citizens. Our approximately 10 monthly events and growing programs require solid organizational systems to coordinate effectively across multiple initiatives.

Additional Information:

• Fully remote – work from anywhere

• Flexible scheduling – 10 hours per week

• Access to all team communications and project information needed

• Support and feedback from Try Toronto leadership

• Opportunity to work with cloud-based tools and automation platforms

• This opportunity is accessible and inclusive

• Great experience for those interested in operations and systems work

• Direct visibility to organizational impact and growth

• Potential for ongoing optimization and iteration as organization scales

Ready to Build the Systems That Support Belonging?

By volunteering as an Ops Systems & Automation Volunteer with Try Toronto, you'll create the organizational backbone that allows our team to focus on what matters most: building emotional connection and belonging for newcomers. Your systems work directly supports our mission and enables us to serve our community more effectively. Together, we're building operational excellence for a movement where belonging isn't luck—it's designed.

Apply

Click "Apply" or if you have questions,

Email: leaders.wil@gmail.com 

Subject: Ops Systems & Automation Volunteer – Try Toronto (Remote)